Pre-Mobility Framework
Preparatory procedures, legal requirements, and participant support mechanisms
| Type of Support | Description of Services (Aligned with SMECC2E / NDICI) |
|---|---|
| Transparent Selection & Admission | Merit-based, gender-balanced, and inclusive selection in line with NDICI principles; clear communication of results. |
| Learning Agreement Preparation | Development and approval of a Learning/Traineeship Agreement with defined outcomes, ECTS (where applicable), and recognition mechanisms. |
| Visa & Legal Support | Issuance of official invitation letters, guidance on visa/residence permits, and compliance with host country regulations. |
| Pre-Departure Orientation | Mandatory briefing covering academic expectations, intercultural awareness, ethics, safeguarding, and code of conduct. |
| Financial & Grant Management | Clear explanation of scholarship entitlements (travel, subsistence, insurance) in accordance with NDICI funding rules. |
| Insurance Coverage | Ensuring comprehensive insurance (health, accident, travel, liability) compliant with mobility scheme requirements. Providing adequate repatriation insurance (in line with Annex 5 of the SMECC2E Grant agreement). |
| Travel & Logistics | Support in organizing travel in line with project budget and eligibility rules. |
| Accommodation Arrangements | Assistance in securing safe and adequate housing prior to arrival. |
| Language & Academic Prep | Provision of language support and preparatory materials where necessary. |
| Inclusion & Equal Opportunity | Additional support for participants with special needs or fewer opportunities. |
During Mobility Framework
Academic supervision, institutional support, student wellbeing, and compliance mechanisms
| Area of Support | Description of Services (Aligned with SMECC2E / NDICI) |
|---|---|
| Academic Supervision & Mentorship | Assignment of qualified supervisors; structured guidance aligned with Learning Agreement. |
| Recognition & Quality Assurance | Continuous monitoring to ensure alignment with agreed learning outcomes and academic standards. |
| Financial Support Disbursement | Timely payment of allowances in line with NDICI financial regulations. |
| Integration & Welcome Services | Orientation at host institution, buddy systems, and cultural integration activities. |
| Access to Facilities | Full access to laboratories, libraries, ICT services, and research infrastructure. |
| Health, Safety & Wellbeing | Access to healthcare services, psychological support, and emergency assistance mechanisms. |
| Monitoring & Reporting | Regular progress reports, supervisor evaluations, and institutional oversight as required by SMECC2E. |
| Safeguarding & Ethics Compliance | Enforcement of codes of conduct, anti-harassment policies, and ethical research standards. |
| Career & Skills Development | Participation in workshops, seminars, and transferable skills training. |
| Problem Resolution Mechanisms | Clear procedures for addressing academic, administrative, or personal issues. |
| Visibility & EU Acknowledgement | Compliance with NDICI visibility rules (acknowledging EU funding in outputs and activities). |
Post-Mobility Framework
Required documentation, recognition, reporting, and engagement steps
| Activity / Requirement | Description & Scope |
|---|---|
| Certification & Documentation | Issuance of Traineeship Certificates, transcripts, and official documentation in line with Erasmus+/NDICI formats. |
| Academic Recognition | Full recognition of credits/learning outcomes by the Sending Institution as per Learning Agreement. |
| Final Reporting | Submission of participant reports and institutional reports to SMECC2E and NDICI funding bodies. |
| Financial Closure | Final grant reconciliation in compliance with NDICI financial rules. |
| Reintegration Support | Academic and administrative support upon return to the Sending Institution. |
| Impact Evaluation & Tracer Studies | Participation in follow-up surveys to assess programme impact (NDICI requirement). |
| Alumni Network Engagement | Integration into SMECC2E/EU alumni networks for long-term collaboration. |
| Dissemination & Visibility | Encouragement to share experiences through seminars, publications, and outreach activities acknowledging EU support. |
| Career Development Support | Continued access to career guidance and professional networking opportunities. |